Property management · Tampa Bay
IT and security for property management firms
Your team works from the office, at the property and on their phones. We keep owner and tenant information safe wherever they work, and make your cyber-insurance renewal a lot less painful.
We've supported property management and real estate offices in Tampa Bay before, so we know the mix of office staff, field staff and outside vendors you're managing.
What we hear from property managers
Owner and tenant data in too many places
Bank details, leases, applications and owner statements end up in your accounting system, email, shared drives and someone's downloads folder. Nobody is sure who can see what.
Field staff on their own phones
Managers and maintenance techs read email and take photos on personal phones. When someone leaves, company information leaves with them.
Vendors and contractors sharing logins
One login for a portal, passed around by text message. When a vendor changes, the password usually doesn't.
More than one office
Each office was set up a little differently by whoever was around at the time, and a problem at one is hard to see from the others.
Cyber-insurance renewal questions
Your carrier asks about multi-factor sign-in, backups and endpoint protection, and you're not sure how to answer honestly.
What we do
Managed IT and security first, from a local team that has kept Tampa Bay businesses running since 2005.
A help desk your team actually uses
One number for every office and every property, answered by a Tampa Bay team that knows your setup.
Phones and laptops under control
Company email and files on personal phones kept separate, and removable when someone leaves. Company laptops encrypted, updated and accounted for.
Accounts and access cleaned up
Multi-factor sign-in for everyone, shared logins replaced with individual ones, and vendor access that ends when the job does.
Backups you've actually tested
Email, files and the systems you run on, backed up and test-restored on a schedule, so a deleted folder or ransomware is an inconvenience, not a crisis.
Every office on the same standard
Firewalls, Wi-Fi and printers set up the same way at each location and monitored from one place.
AI, used safely
Chances are someone on your team already pastes tenant emails or owner reports into a free AI tool. We set up approved AI tools on your Microsoft 365 or Google Workspace accounts, write down what may and may not go into them, and turn on the settings that back that up.
Start here
Cyber Insurance Readiness Assessment
We check your firm against the questions cyber insurers ask, then give you the evidence to answer them and a plan for the gaps.
What you get
- An evidence pack that maps each underwriter question to what you actually have in place
- A findings report in plain business language
- A remediation roadmap, in order of what matters most
$2,500 fixed
Done in 10 business days.
Sign a managed services agreement within 60 days and the full $2,500 is credited back.
Talk to us about itNot sure yet? Start with the Free IT Health Check. It costs nothing.
Free download
AI Acceptable Use Policy Template
A ready-to-edit policy for how your team uses AI tools: which tools are approved, what information may go into them, and what to do when something goes wrong. Word format; plan on about an hour to fill it in.
Questions we get
We broker as well as manage properties. Is that a fit?
Yes. Plenty of property management firms also broker. We support the whole office.
We manage HOA and condo associations. Do you work with association managers?
Yes. Association management companies have the same mix of office staff, field staff, vendors and owner information.
How big does our firm need to be?
We usually work with firms where 15 or more people use a computer or phone for work, in the office or in the field. Smaller than that? Talk to us anyway, and we'll tell you honestly whether we're the right fit.
Do you replace our property management software?
No. We keep the computers, accounts, network and security around it running and protected. Your software vendor still supports the software itself.
Will the assessment help with our cyber-insurance renewal?
That's what it's built for: you get evidence for each question your carrier asks and a list of what to fix first. The insurer still makes its own decision on coverage and premium.
See where you stand, at no cost
The Free IT Health Check reviews your computers, security and backups. Takes a minute to request.